One of the steps for creating a report in Microsoft Access is to define where the data is coming from. This is done through the report’s Record Source property which can be a table or standalone query in the database or a SQL statement as shown in the screenshot below. Usually, this is defined when the…
All posts in Microsoft Access
What is Referential Integrity?
One of the fundamental differences between an Excel spreadsheet and a Microsoft Access or SQL Server database is the database’s ability to group data by subject into tables and create links between that information. This type of organization enables the user to store large amounts of data and retrieve specific information quickly by writing queries that…
Splitting a Database in Microsoft Access
Microsoft Access is unique among all of the Microsoft Office applications in that it can be used to create entire applications that contain large storehouses of data, versatile data entry forms and sophisticated reports to present the data in a variety of ways. It also goes beyond other applications such as Microsoft Excel in that a…
“Microsoft Access has stopped working” – fixing corrupt files
Summary Occasionally, when you’re making a lot of design changes to a Microsoft Access database, Access might start crashing when you’re working with that specific database file or when trying to enter the VBA environment with ALT-F11. This leaves you unable to investigate the issue or make further changes. It can be a sign that there are errors within the project’s…
Adding Passswords to Microsoft Access Switchboard Options
The Switchboard Manager in Microsoft Access makes it easy to create a system of menus that will enable your users to navigate through your application. It also relieves you of the need to manage multiple menu forms and macro calls. Sometimes, however, you might want to keep all but a few users out of specific…
Using Visual Studio to Manage Your Data
(This article was updated in August 2018 for use with Visual Studio 2017.) Moving Beyond Microsoft Access I’ve written a lot about Microsoft Access over the years and still believe it’s a great training ground for people who want to learn to design database applications. Its user-friendly interface provides an easy learning curve and introduction…
What You Need to Know About Database Technology
In the modern world, our daily activities follow and leave a rich trail of electronic data from e-mail and text messages to credit card transactions and medical records. At its simplest, the data could be an address book or contact list stored in a text file while more complex information such as a store’s inventory…
Data Analysis with Microsoft Access
Tackling the Data One of the strengths of Microsoft Access is its ability to import and link to data from different sources. With Access you can also query and report on the data in ways that a spreadsheet program like Excel doesn’t readily provide. This can come in handy as part of a database application…
Removing Duplicate Records in Microsoft Access
Occasionally, you might have a table in Access that contains duplicate records. Maybe it was imported from one or more sources or perhaps it was not setup with the necessary key to ensure unique records. Whatever the reason, now you want to make sure that the records in the table are unique. Fortunately, Access offers…
Data Analysis with Microsoft Access
One of the strengths of Access is its ability to import and link to data from different sources. Excel does this too but with Access you can go on to query and report on the data in ways that Excel doesn’t readily provide. This can come in handy as part of an application but it’s…